Digital Minds International

Management Consultants for the Digital World

[Digital Minds International @DigitalMindsInt]

Anyone near your desk may see part of an email, message or sign-in code in a phone notification. Hide notification content until the phone is unlocked, on both company phones and personal phones used for work.

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Google announced voice features for Gmail, Docs and Keep. They can search email, draft documents and organize spoken notes. Check your plan and data access before using them for work.

Article: https://t.co/dnIundWyC4

[Digital Minds International @DigitalMindsInt]

A folder full of files called "Proposal final" makes it hard to find the approved copy. Use one naming format that includes the client, document type, date and version. Keep the approved file where everyone expects to find it.

[Digital Minds International @DigitalMindsInt]

Billing notices often go to the person who opened an online account. If that employee leaves, a failed-payment notice may sit unread until the service stops working. Send notices to a shared inbox that two employees can access. We can help check where they go.

[Digital Minds International @DigitalMindsInt]

Screenshots can include more than the error or message you meant to share. Check the whole image for customer details, private messages, passwords or verification codes. Crop or blur anything the other person doesn't need.

[Digital Minds International @DigitalMindsInt]

A Power Automate or Zapier workflow may stop if its connected account is disabled or needs to be signed in again. Keep a list of your automations, who owns each one and where failure alerts go. Review it whenever you change software or close an employee account.

[Digital Minds International @DigitalMindsInt]

A Spanish regulator received a breach report involving an AI agent that logged in, searched for weaknesses and accessed invoices. The investigation is ongoing.

Article: https://t.co/rQiZKxzH64

[Digital Minds International @DigitalMindsInt]

If several employees share a computer, each person should still have their own login. Shared accounts make it harder to see who changed a file or installed an app. Set the computer to lock after a few minutes without use. We can check the setup for you.

[Digital Minds International @DigitalMindsInt]

Your website form can show a thank-you message even when the enquiry never reaches your team. Test it with a personal email address, make sure the message arrives, and reply to confirm the customer would receive your response.

[Digital Minds International @DigitalMindsInt]

Compare your software bill with the people who still use each service. Cancel unused licenses and disable accounts belonging to former employees. Check again before every renewal and whenever someone leaves the company.

[Digital Minds International @DigitalMindsInt]

Customer and supplier contacts shouldn't live only on one employee's phone. Save them in your CRM or company address book, along with the person's role and the notes a colleague would need if the usual contact is unavailable.

[Digital Minds International @DigitalMindsInt]

Revolut shared customer data after fraudulent requests were sent from a government agency's real email domain. Verify requests by calling the agency's official number.

Article: https://t.co/e9AmPKfq74

[Digital Minds International @DigitalMindsInt]

A photo of a receipt or contract may upload to your personal iCloud or Google Photos account automatically. Use an approved scanning app or company device for work documents. We can help you set this up.

[Digital Minds International @DigitalMindsInt]

Software can renew before anyone remembers the cancellation deadline. Keep the renewal date, cancellation deadline, price, license count and approver in one calendar. Review each service before the deadline. Need help building the list? Reach out.

[Digital Minds International @DigitalMindsInt]

"My computer isn't working" gives IT very little to work with. Tell them which device you're using, what you were doing and the exact error message. If you think an account was hacked or the whole company is offline, call instead of opening a normal ticket.

[Digital Minds International @DigitalMindsInt]

If your team can't agree where the latest price list or proposal template lives, people may be working from different copies. Keep approved documents in one shared location so everyone knows which version to use. Need help organizing them? Reach out.

[Digital Minds International @DigitalMindsInt]

Fake desktop apps for three US payroll and HR platforms installed remote-access software that let attackers control the computer. Check with the vendor before installing software.

https://t.co/gjSYQNfgQI

[Digital Minds International @DigitalMindsInt]

Make every minute you spend on your Mac productive with these smart shortcuts.

#MacUserTips #ProductivityHacks https://t.co/6vjgwER2ZO

[Digital Minds International @DigitalMindsInt]

An occasional digital detox isn't enough. Here's how you can practice mindful tech habits to live your best life.

#DigitalWellbeing #GoogleTips https://t.co/LDMcGnrxYA

[Digital Minds International @DigitalMindsInt]

Does your Android device need an update? Skip security issues with these smart setting tips.

#UpdateAndroid #TechTips #BeCyberSafe https://t.co/3NYQ5uSwXX