PROV Recordkeeping

Tweets from the Government Services Team at PROV. Visit our blog: Follow @PRO_Vic for general news from the archives.

[PROV Recordkeeping @PROV_RKS]

This is the official X account of the Government Services Team at Public Record Office Victoria. We’re no longer regularly posting here. Please visit us on LinkedIn or subscribe to PROV Bytes for government recordkeeping news: https://t.co/L6Dn7VVSe4

[PROV Recordkeeping @PROV_RKS]

Searching our collection by responsible agency will help you discover records related to a Victorian Government agency’s current or past business and operations, including records created by an agency’s predecessors. Learn how to search by agency here: https://t.co/VB2TDOa1TJ

[PROV Recordkeeping @PROV_RKS]

Public Record Office Victoria Standards and Policy Managers formed part of a working group to create an Australian Standard for migration of data, information and records between systems. Find details below.

[RIMPA Global @RIMPAGlobal]

New Standard Launched for Records and Document Management Systems

AS 5393:2025 – Records and information management – Migration of authoritative data, information and records between systems has recently been published.

https://t.co/bESyAzYAR7

#Standards #AustralianStandards

[PROV Recordkeeping @PROV_RKS]

The Public Records Act defines public records as any records created or received by a public officer while doing their job, no matter the format. This includes emails. Find key steps for managing emails here: https://t.co/RflOnWxHoQ

[IBAC @ibacVic]

#ArtificialIntelligence can be used to create and distribute misleading content. Employees in the #publicsector can use this guide to help navigate the #risks associated with #AI: https://t.co/zr8Mw6p4PO
#IntegrityMatters #PublicSector #PrivacyLaw #DataProtection #Ethics

[PROV Recordkeeping @PROV_RKS]

Are you exploring AI at your workplace? Make sure you consider how you will capture and manage records around its use: https://t.co/SeL8YUxwg2

[IBAC @ibacVic]

What's the risk of having poor leadership?
It can normalise #corrupt behaviour and lead to staff disengagement. Use our newly created guides to renew your #leadership strategy: https://t.co/11K3oMlBEr
#IntegrityMatters #OrganisationalChange #TeamLeadership #PublicSector

[PROV Recordkeeping @PROV_RKS]

Did you know that information and data come under the Public Records Act 1973 and must be managed in accordance with mandatory Standards? See how Vic gov agencies are performing when it comes to information and data, and how they can improve: https://t.co/keqj3gZ3oy

[PROV Recordkeeping @PROV_RKS]

A new draft Retention and Disposal Authority (RDA) for Records of the Financial Management Function is now available for feedback. This RDA applies to all Victorian public offices, and covers finances, procurement, grants, and moveable assets.
https://t.co/NRa01MbPXl

[PRO Victoria @PRO_Vic]

We’re all set for our first tour of #OpenHouseMelbourne! Come on over to the Victorian Archives Centre today for tours every half hour.

[PROV Recordkeeping @PROV_RKS]

Explore our range of tools and guides to help you establish proper recordkeeping practices within your workplace: https://t.co/3cdQ5YID3E

[PRO Victoria @PRO_Vic]

We’re proud to be included on the #OpenHouseMelbourne Access Map, which features mobility-friendly and neurodiverse-considerate sites from the program. You’ll find information here to help you plan your visit. https://t.co/P7BzXeVTim

[PROV Recordkeeping @PROV_RKS]

By providing information management staff with the resources they need, Vic gov agencies can ensure that regulatory, business and stakeholder needs are met. See how agencies are performing when it comes to information and data, and how they can improve: https://t.co/keqj3gYvz0

[RIMPA Global @RIMPAGlobal]

Meet our inspirational speakers for RIMPA Live 2025:
Staying relevant in a fast-paced digital world is no easy task. Alison McNulty shares how Public Record Office Victoria is supporting practitioners facing key challenges
https://t.co/KV5ld1uAKl

#PROV #RIMPALIVE2025

[IBAC @ibacVic]

Organisations that hold a lot of identity data are often targeted by organised #crime groups because of the amount of sensitive #data they can access to use. Property with a high resale value are also targets: https://t.co/UYSQeFsWgT
#DataProtection #CyberCrime #CyberSecurity

[PROV Recordkeeping @PROV_RKS]

Meet your #recordkeeping requirements thanks to our new checklists, including a checklist for assessing business systems, decommissioning, and engaging a storage supplier. There is also a checklist specifically for smaller organisations. Take a look: https://t.co/lsnQEt0Yei

[PRO Victoria @PRO_Vic]

The Open House program is now live! We're thrilled to be offering tours again this year - see you on Saturday 26 July! https://t.co/BMQXLZ1hcK

[PROV Recordkeeping @PROV_RKS]

Offline storage can be used to store records that are no longer current, have a low access rate, or require additional security. Find everything you need to know about benefits and risks, how to manage these records, and preservation strategies: https://t.co/291UTlXakL

[RIMPA Global @RIMPAGlobal]

RIMPA Global is proud to support Privacy Awareness Week, running from 16-22 June. It provides a great opportunity to consider what we can all do to improve privacy practices, whether in our own day-to-day lives, or at work.
https://t.co/EvCcTr7Wwj

#PAW2025

[IBAC @ibacVic]

A data breach occurs when your data is misused or lost, modified, accessed by an unauthorised party or unlawfully disclosed. See what to do if you have a data breach in a Victorian government organisation: https://t.co/U1T0W6FvVd
#Privacy #PrivacyLaw #DataProtection #PAW2025