stackset

🚀 Helping companies organize and automate their systems.
Systems Experts | ClickUp | HoneyBook | Automations | AI

[stackset @stacksetco]

Most dashboards are full of metrics nobody acts on.
A KPI needs to be tied to a decision. Five to eight of those is usually more than enough.

The test isn't "is this interesting to know?" Almost everything is. The test is "would we do something different if it changed?"

[stackset @stacksetco]

Happy National Donut Day. Go get one. You've earned it. 🍩
Life is short. Donut skip the good stuff. 🍩

[stackset @stacksetco]

Read more here:
https://t.co/a6FhfV9C49

[stackset @stacksetco]

New blog is live 🙌
We wrote about what actually happens after a system goes live, and included something we think every leader needs to see before their next rollout: the natural learning curve of team adoption.

[stackset @stacksetco]

Some ClickUp red flags:
→ One Space you actually open
→ Three you forgot you created
→ A folder called "Misc" that's become a graveyard
→ 47 unread notifications you stopped reading
→ A "template" no one uses
→ A dashboard no one checks

[stackset @stacksetco]

Most teams that switch from ClickUp to Monday (or Asana, or Smartsheet, or whatever) have the same problems 3 months later.
The tool wasn't broken. The team's process was.

[stackset @stacksetco]

Your memory is not a system. Write it down.
Even a rough draft of a process is better than answering the same question every week.

[stackset @stacksetco]

I build operational systems for growing businesses. Motherhood is the one thing I’ve done that didn’t come with a blueprint, and still taught me the most.
Happy Mother’s Day to every mom out there. 📷

[stackset @stacksetco]

Two numbers that are hard to unsee.

69% of business leaders spend most of their day in meetings.
25% of team time goes toward just finding information.

That's a lot of hours spent on work about work, before the actual work even starts.

It doesn't have to look like that.

[stackset @stacksetco]

Business growth stages:
1. Just me, very chaotic, somehow works
2. Small team, slightly less chaotic, still works
3. More clients, more people, chaos has a Slack channel
4. Revenue up, margins unknown, founder in every thread
5. @clickup . Finally.

Skip steps 3 and 4.

[stackset @stacksetco]

12. Use time estimates on tasks, not just due dates. The goal is to expose unrealistic workloads before they happen.

13. Share a Dashboard with clients — filtered to their project only. Eliminate the 'what's the status?' email forever.

[stackset @stacksetco]

13 ClickUp Tips for Growing Teams 👇

[stackset @stacksetco]

10. Auto-assign a reviewer whenever a task moves to 'In Review.' Stop relying on Slack to hand off work.

11. Automate your meeting agendas: every Thursday at 4pm, auto-create next week's team meeting task with a checklist.

[stackset @stacksetco]

Different formats, different industries, different kinds of failure. But the same thread running through all of them: the people who came out the other side learned something the others didn't.
✨ Anything you'd add to this list? Drop it below. 👇

[stackset @stacksetco]

If you are the kind of person that learns from other people's mistakes, we put together a short watchlist this week. 🎬 Documentaries, films, a podcast, a book.
Five recommendations worth saving for a rainy day. 🧵

[stackset @stacksetco]

Losers 🎬 Netflix, 8 episodes.
Profiles athletes known for their most public failures, and what came after. It turns out the loss is never really the story. What you build from it is. A lighter watch, and a good one to save for the weekend. 🪐