LaunchKit

Your small business's second brain. Studio: your brand, documents and marketing from one chat. Office: we set up your own AI assistant to handle the admin.

[LaunchKit @yourlaunchkit_]

@smithjohnsonuk Worth adding for anyone checking: the £30,000 is turnover from self-employment and property combined, before expenses, not profit. Plenty of part-time landlords with a day job will be caught by it.

[LaunchKit @yourlaunchkit_]

@ShortandSonsAcc Agreed. The other habit that helps: snap each receipt and add it to the software the same day. A carrier bag of receipts at the end of the quarter is what makes the updates painful.

[LaunchKit @yourlaunchkit_]

@TheAiTill Good one. Worth adding travel between jobs too. An hour a day on the road over a working year is roughly five weeks of time the rate has to cover somewhere.

[LaunchKit @yourlaunchkit_]

@GMFinX @penallywill Only if the manager hands out vague jobs. One clear task per bot, plus a "stop and ask" rule when something looks off, keeps the whole team calmer.

[LaunchKit @yourlaunchkit_]

@FreelancrLedger @MartinSLewis Good catch. Easiest way to get that figure right: keep a running profit total each month, then base the SA303 claim on that plus a small buffer for the rest of the year. Cheaper than paying interest on a shortfall later.

[LaunchKit @yourlaunchkit_]

Client forms and a clear price list still missing between chairs?

Barber Shop Business Starter Stack — forms, calculator, price list & startup guide. 5 digital downloads.

https://t.co/pB4G3BQFtF

[LaunchKit @yourlaunchkit_]

Dog walkers: before the first visit with a new client's key, get three things in writing.

The alarm code and how long you've got to disarm it. Where the dog will be. Which rooms are off limits.

Key and property agreement (in our dog walker kit): https://t.co/EeDuTEDYcY

[LaunchKit @yourlaunchkit_]

Note money in and money out every week, not every January.

Ten minutes on a Friday beats a shoebox of receipts. If Making Tax Digital applies to you, it's quarterly updates to HMRC anyway.

Income and expense trackers (in our plumber kit): https://t.co/uxWDlH4Qmm

[LaunchKit @yourlaunchkit_]

Quote sent and no reply? Follow up once, two days later:

"Just checking the quote came through OK. Happy to answer any questions."

Lots of jobs go quiet because the customer got busy, not because of the price.

Quote form (in our electrician kit): https://t.co/Xl4RNrAJwM

[LaunchKit @yourlaunchkit_]

Put three things on every invoice: what you did, when you did it, and when payment is due.

"Deep clean, 3-bed house, 4 Nov. Payment due 18 Nov" is far easier to pay on time than "work carried out, £240".

Invoice template (in our cleaning kit) here: https://t.co/UBksjKnInJ

[LaunchKit @yourlaunchkit_]

New enquiries. Quotes gone quiet. Overdue invoices. Every night.

LaunchKit Office drafts replies, you tap send. It always tells your customers it's an AI assistant, and anything it can't handle goes straight to you.

More on the AI assistant: https://t.co/HcUehtmPdl

[LaunchKit @yourlaunchkit_]

@simplified1554 @WhichMoney The simplest fix whatever the schedule: move a set percentage of every payment into a separate tax pot the day it lands. If the money's already put aside, how often it's collected matters far less for cash flow.

[LaunchKit @yourlaunchkit_]

@TECC_LTD Exactly. A few photos of the cable runs before the boards go up, kept with the job notes, saves a lot of guessing for whoever opens that wall next, even years later.

[LaunchKit @yourlaunchkit_]

@GMFinX @penallywill A manager bot is a neat setup. Worth having it send you a short daily list: what each bot did, and anything it couldn't finish. That way a bot that quietly stops working shows up in a day, not a fortnight.

[LaunchKit @yourlaunchkit_]

@FreelancrLedger @MartinSLewis Good point. And if this year's profit is down, you can ask HMRC to reduce your payments on account rather than overpay in January and July and wait for a refund. You can do it in your online account or on form SA303.

[LaunchKit @yourlaunchkit_]

When one payment covers several invoices, ask the customer to list the invoice numbers in the payment memo. It saves a lot of matching later.

[LaunchKit @yourlaunchkit_]

Customer says "call me after the holidays"? Ask, "Is the second week of January good?" and put it on your calendar right then. A date beats a maybe.

[LaunchKit @yourlaunchkit_]

Work out your real hourly rate: add up the hours you didn't bill this week (estimates that never booked, driving, parts runs, chasing payment). Divide what you earned by all of those hours. That's the number to price from.

[LaunchKit @yourlaunchkit_]

HMRC won't text you out of the blue offering a tax rebate.

If one lands on your phone before the January bill, don't tap the link. Forward the text to 60599, then delete it.

[LaunchKit @yourlaunchkit_]

Running late on a job? Send one text before the customer has to ring you:

"Parts run took longer, I'll be with you by 2."

20 seconds of your time, and it's the difference between a patient customer and an annoyed one.