I'm building a free app that could save hundreds of volunteer hours every year.
I’ve been building apps to optimize processes for a while now. In every organization I partner with I see opportunities to modernize operations. Lately I have been involved in events, specifically charity events, where these apps can increase efficiency while reducing costs.
My current project is streamlining vendor and booth management for our street fair. Last year we had rebuilt an existing event map in Illustrator (I came in too late and we didn’t have time to build an app) - then manually updated it every time vendors and booths were changed. The latest changes came the day of the event. Maps were printed for volunteers to help vendors find their booths, and guests had to find the few printed maps to find vendors.
Problem areas:
1. Stressful to manage
2. Difficult to update
3. Limited visibility
This year we are fixing it.
We are building a mobile-first web app to address these problem areas directly, while improving the overall attendee and vendor experience.
Management:
Volunteers managing vendors and booths can login on any device to assign vendors to booths.
Updates:
Admins can move booths and assignments around on-demand instantly.
Visibility:
Attendees, vendors and volunteers can access the full event map with every booth and vendor on their mobile device.
The challenges we anticipate are mainly performance and usability.
For performance, we can predict hundreds or possibly thousands of simultaneous users. Thats why we chose a very lightweight stack built on an enterprise platform, and we are doing it for free. See the tech stack below.
On usability, we need the interface it be intuitive for attendee search, but for our volunteers as well. We are providing this as an alternative to the “pen and paper” or spreadsheet methods they are used to. Any friction on usability and we will get pushback.
This will save hundreds of volunteer hours while…
- increasing efficiency
- providing a better attendee and vendor experience.
Motivated to make your own app? Leave a comment
Tech stack:
Framework: SvelteKit (Svelte 5, TypeScript)
Styling: Tailwind CSS v4
Hosting: Cloudflare Workers (free tier)
Database: Cloudflare D1 (SQLite at edge)
Auth: PBKDF2-SHA256 password hashing, session tokens, httpOnly secure cookies
Build: Vite
CDN/SSL: Cloudflare (edge delivery, auto TLS)
Security: CSRF protection, login rate limiting, short-lived sessions, all write endpoints auth-gated
CI/CD: GitHub → Cloudflare auto-deploy
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